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Board of Directors Meeting Minutes

Select a date from the list below to review minutes.

Select a Date Aug. 12, 2008 Jul. 8, 2008 Jun. 10, 2008 May 13, 2008 Apr. 8, 2008 Feb. 12, 2008 Jan. 8, 2008 Nov. 13, 2007 Sep. 11, 2007 Jul. 10, 2007 Jun. 12, 2007 Apr. 10, 2007 Feb. 13, 2007

February 12, 2008 | Download PDF Version >

Present

Members: Vice President Heather Ornelas, Treasurer Elaine Wells (via phone), Lorna Adkins, Jim Beard (via phone), Julie Brown, Mary Jo Carpenter, Matt Mumford, Doug Pilant, Allan Pollock, Julie Stephens and Michael Ward.
Guests: Aaron Deas, Steve Dickey and Chris Shultz.
Staff: Roger Martin and Kelsey Wilson
Meeting was called to order at 10:37 AM.

Announcements from the Chair

Welcome to Jim Beard, this is his first meeting as board member.

Approval of Agenda

Approved.

Approval of Minutes

Approved.

Treasurer’s Report

Approved.

Executive Director’s Report/Roger Martin

• Legislature is in session for February special session. Many wondering how many of the bills introduced qualify as an emergency.
• OTA has been asked to coordinate an informational hearing Friday in the House Transportation Committee on transportation for seniors and people with disabilities.
• Yesterday the Governor’s office gave an informational presentation to House Transportation on 2009 Transportation package. The committee was planted with questions about how E & D will be included in the package.
• SB 10 passed last session as a beefed up ethics law. It puts all public officials at risk. The law has extended the guidelines of who are public officials and what pubic officials have to report. There is a group forming in the capitol trying to fight the law.
• All should be very concerned about court ruling OHSU vs. Clarke regarding liability reform. Insurance raters are going to come knocking on your door and raising your rates because of the lack of caps. This issue will not be dealt with during the February special session; probably during 2009 session.

ODOT-PTD’s Report/Michael Ward

• PTAC met for second time yesterday on Connect Oregon 2 projects. Public transit has 13 projects, $24 million in requests. Yesterday committee assigned high, medium, and low rankings and assigned numerical rankings as well.
• The budget note is moving. ODOT/DHS has hired some PSU consultants to create a report and needs analysis. Asked PSU to determine the gap between what the real need for E& D and what the gap will look like over time. Draft report back by late May/early June and final report to DAS/LFO by September. Timeline allows that it can still be included in ODOT’s budget or Governor’s recommended budget.
• HB 5036 came out of 2007 session for Portland Streetcar fund. The Administrative rules have been dismissed.

Elderly & Disabled Grassroots Update

• Staff asked board members to brainstorm ideas of organizations that might join a coalition to support increased funding for E & D. A draft letter was distributed.
• Staff will send out e-mail and ask board to make contacts and ask for logos to include on coalition letter. The letter will be distributed to all legislators.
• Budget note moving along.
• Disappointed in call to action turnout during January. Only received feedback from a few providers.
• Staff emphasized how important it is that legislators hear from providers in their districts and not just the transit “lobby.” Every legislator needs to hear from people in their district about the need for increased E & D funding.

Board of Directors Officer Nominations

Heather Ornelas proposed a new slate of officers:
President: Mark Pangborn, Lane Transit District
VP: Allan Pollock, Salem-Keizer Transit
Treasurer: Elaine Wells, RideConnection

Matt Mumford moved, Doug Pilant seconded. Motion approved.

Additional Business

a. SB 10 — Ethics law passed during 2007 session Roger referred to during his executive director’s report. Questions were asked for Roger to take back to those challenging the law.

• Are cities and communities going to get involved? All standing back watching, but don’t want to take the lead.
• Are advisory committees subject?

b. Assisted Living Facilities

• Does ODOT give money to these facilities?

c. Bylaw changes — Changes were discussed at the last board meeting. Staff sent out the proposed changes to all OTA members and heard no opposition. The two changes are as follows (new language is in bold font):

Article V: OFFICERS AND EXECUTIVE COMMITTEE
Section 2—TERMS OF OFFICE

All officer terms shall be for a period of two years or until a successor is elected. Elections will take place at the January Board Meeting of even-numbered years. An officer may not serve more than two consecutive full terms in any given office.

This change is being proposed due to a lack of clarity and instruction in the current bylaws. The intent is to give the Board of Directors consistent and clear direction about how and when to elect officers to the Board.

Article X: BYLAWS
Section 2—DISTRIBUTION OF AMENDMENT TO BYLAWS

All members of the Board of Directors and all members of the Association shall be mailed or e-mailed a written copy of the proposed amendment(s) with statement of reason therefore not less than fourteen (14) days before the matter is voted upon by the Board of Directors.

This change is being proposed to accommodate technology advances since the bylaws were enacted. It will also cut down on paper waste, mailing cost and administrative time.

Motion to adopt the changes made by Allan Pollock, seconded by Julie Brown. Motion approved.

Agency Updates

Tillamook County Transportation District — Things moving along.
Community Connection of Baker Co. — Things going fine, snow blocked garage doors.
City of Sandy — Busy, putting out a number of RFPs, many maintenance issues.
Rogue Valley Transportation District — Looking at transit/pedestrian mall. RVTD invited Greyhound at transit center. Able to balance budget next year without any service cuts.
TOGO — Board is meeting today.
OHA — Now have ATU contract with Canby employees.
LTD — BRT ridership continues to grow. Planning west Eugene leg. U of O Arena looks like it’s a go and BRT stop steps away from new arena.
TRIMET — Commuter rail moving and downtown light rail moving right along. Close to agreement with Gresham precint about number of officers on Max lines.
CTUIR — Ridership increased about 50% over last year. Added new routes because of new business operating on Reservation. Process of buying new and bigger bus. Lots of service expansion goals on the horizon.
RideConnection — Working on new strategic plan. 4% increase in service during first 6 months of fiscal. Travel training program growing and hired new travel trainer.
SKT — Delivery of last bus replacement order of 14. Work session with board this month on property tax levy for November ballot. BAT—Will exceed half million rides in first year and a half. Committee working on future of transit in Bend. Likely transit district measure this fall.

Conclusion

Meeting adjourned at 12:03 PM. Next Meeting Tuesday, April 8, 2008 at Salem-Keizer Transit.